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» Property Management Services » Co-op Management & Fractional Interest Management

Co-op Management & Fractional Interest Management

C&C Property Group, a licensed property management company, is experienced in managing both Fractional Interest Developments and Co-operative Projects.

We strive to meet our clients’ diverse needs by offering two management models: Full Management, for clients requiring complete property management services and Administrative Management, for Fractional Interest and Co-operative developments requiring only accounting and administrative services.

More detailed information can be obtained by selecting the specific service you are interested in. A comprehensive proposal for your Co-operative or Fractional Interest development is available upon request.

Property Management Services for Co-op & Fractional Interest

 
Full Management Service

C&C Property Group’s Full Management Service Package is one of the most comprehensive available and includes:

Information Services

C&C Property Group’s employees endeavor to communicate effectively with your strata corporation, fractional interest or co-operative and will provide our clients with up-to-date, researched, professional advice by

  • being available to your strata council or board of directors as a valuable resource to assist with formulating options and recommendations
  • reviewing by-laws, rules and regulations, and common area usage
  • providing interpretation and assistance to your strata council, or board of directors with regard to by-law enforcement and other legalities as per relevant legislation
  • for strata corporations, bring to the attention of your strata council, new and proposed legislation that can affect the operation the strata corporation
  • informing owners, absentee owners, shareholders and tenants of policy decisions and assisting  with enforcing these decisions as necessary
 send introductory letters to new owners or shareholders as required
Property Management

C&C Property Group’s licensed property managers facilitate the proper maintenance and repair of property and equipment professionally. We will:

  • prepare the notice for, and attend your Annual General Meeting
  • provide the agenda and record the minutes for any meetings we are contracted to attend, photocopy and distribute minutes of all of your corporation’s meetings if requested, to all registered owners and shareholders
  • contract with tradesmen on instruction from the client as necessary to carry out regular, normal maintenance of your common property, including elevators, swimming pools, saunas, boilers, landscaping etc. to ensure that the common property is maintained to the satisfaction of your Strata Council
 or Board of Directors
  • assist the Strata Council or Board of Directors with the review of employee’s wages and on-going contracts
  • recommend appropriate consultants if necessary, to prepare specifications, assist the Strata Council or Board of Directors obtain quotations and/or proposals from prospective contractors for labour and/or materials
  • provide a 24 hour emergency contact number
  • attend Meetings of your Strata Council
  • respond to any emergency arising in connection with the maintenance and operations of your strata corporation by coordinating emergency repairs/measures that should be undertaken to minimize damage and inconvenience to your strata corporation, fractional interest or co-operative
Records Management

C&C Property Group will maintain your strata corporation, fractional interest or co-operative’s records in a secure and professional manner. This includes but is not limited to:

  • a current list of all strata lot owners, current tenants and/or shareholders
  • complete files of strata plans, disclosure statement, unit entitlement and registered by-laws for strata corporations
  • complete files of user agreements and shareholder agreements for fractional interest developments and co-operatives
  • complete files of the minutes of all regular, special, extraordinary and annual general meetings
  • complete payroll details of all employees on file
  • complete files of all maintenance contracts and warranties
  • complete files of your Strata Corporation’s insurance policy and appraisal, and all details on correspondence with the insurer regarding claims and coverage
  • complete records of owner or shareholder correspondence
  • complete records of all financial statements
  • complete records of your strata corporation’s, fractional interest or co-operative’s income tax returns
  • complete records of signed tenant undertakings
General Administrative Services

Our team of professionals is available to assist your council or board with the regular administrative tasks as outlined below.

C&C Property Group will:

  • provide the agenda and record the minutes for any meetings we are contracted to attend, photocopy and distribute minutes of all of your corporations meetings if requested, to all registered owners and tenants
  • issue information certificates
  • file by-laws
  • lien administration and collection
  • obtain appraisals for insurance purposes
  • place insurance for the client
  • obtain tenant undertakings
Financial Management & Accounting Services

Our client accounts are managed through an industry standard accounting system that allows for comprehensive and clear reporting. Our experienced accounting team, supervised by our Certified General Accountant, deliver comprehensive financial services including:

  • collecting and depositing monthly fees including pre-authorized debit services for the collection of these fees
  • notifying owners of fees due
  • answering owners’ inquiries on assessments
  • posting of all payments to the owners record, and maintaining a payment history
  • receiving, screening, paying and filing of all invoices on behalf of the client
  • preparing monthly statements showing all receipts and disbursements for the month
  • administrating payroll for resident caretakers
  • the preparation of the corporation’s income tax returns
24 Hour Emergency Service
  • provide a 24 hour emergency contact number if requested
  • respond to any emergency arising in connection with the maintenance and operations of your strata corporation by coordinating emergency repairs/measures that should be undertaken to minimize damage and inconvenience to your strata corporation.
Placement of Insurance Coverage & Assist With Claims

C&C Property Group has specific expertise in the insurance field and will competently:

  • secure competitive bids for and arrange for an insurance appraisal of your Strata Corporation as required
  • solicit and review competitive bids for insurance in accordance with the Strata Property Act for your Strata Corporation
  • place the insurance as directed by your Strata Council
  • assist your Strata Council in the handling of insurance claims
 
Administrative Management Service

C&C Property Group’s Administrative Management Service Package allows assures our clients the security of professional accounting records and administration while allowing the client a more hands on approach. The Administrative Management Service option is a viable option for some clients. This option can be highly effective and economical for our smaller clients or well organized larger clients.

More detailed information can be obtained by selecting the specific service you are interested in. A comprehensive proposal for your Co-operative or Fractional Interest development is available upon request.

This service option includes:

Information Services

C&C Property Group’s employees endeavor to communicate effectively with your strata corporation, fractional interest or co-operative and will provide our clients with up-to-date, researched, professional advice by:

  • being available to your strata council or board of directors as a valuable resource to assist with formulating options and recommendations
  • reviewing by-laws, rules and regulations, and common area usage
  • providing interpretation and assistance to your strata council, or board of directors with regard to by-law enforcement and other legalities as per relevant legislation
  • for strata corporations, bring to the attention of your strata council, new and proposed legislation that can affect the operation the strata corporation
  • informing owners, absentee owners, shareholders and tenants of policy decisions and assisting  with enforcing these decisions as necessary
  • send introductory letters to new owners or shareholders as required
General Administrative Services

Our team of professionals is available to assist your council or board with the regular administrative tasks as outlined below.

C&C Property Group will:

  • provide the agenda and record the minutes for any meetings we are contracted to attend, photocopy and distribute minutes of all of your corporations meetings if requested, to all registered owners and tenants
  • issue information certificates
  • file by-laws
  • lien administration and collection
  • obtain appraisals for insurance purposes
  • place insurance for the client
  • obtain tenant undertakings
Records Management

C&C Property Group will maintain your strata corporation, fractional interest or co-operative’s records in a secure and professional manner. This includes but is not limited to:

  • a current list of all strata lot owners, current tenants and/or shareholders
  • complete files of strata plans, disclosure statement, unit entitlement and registered by-laws for strata corporations
  • complete files of user agreements and shareholder agreements for fractional interest developments and co-operatives
  • complete files of the minutes of all regular, special, extraordinary and annual general meetings
  • complete payroll details of all employees on file
  • complete files of all maintenance contracts and warranties
  • complete files of your Strata Corporation’s insurance policy and appraisal, and all details on correspondence with the insurer regarding claims and coverage
  • complete records of owner or shareholder correspondence
  • complete records of all financial statements
  • complete records of your strata corporation’s, fractional interest or co-operative’s income tax returns
  • complete records of signed tenant undertakings

 

Financial Statement Preparation & Accounting Services

Our client accounts are managed through an industry standard accounting system that allows for comprehensive and clear reporting. Our experienced accounting team, supervised by our Certified General Accountant, deliver comprehensive financial services including:

  • collecting and depositing monthly fees including pre-authorized debit services for the collection of these fees
  • notifying owners of fees due
  • answering owners’ inquiries on assessments
  • posting of all payments to the owners record, and maintaining a payment history
  • receiving, screening, paying and filing of all invoices on behalf of the client
  • preparing monthly statements showing all receipts and disbursements for the month
  • administrating payroll for resident caretakers
  • the preparation of the corporation’s income tax returns
Placement of Insurance Coverage

C&C Property Group has specific expertise in the insurance field and will competently:

  • secure competitive bids for and arrange for an insurance appraisal of your Strata Corporation as required
  • solicit and review competitive bids for insurance in accordance with the Strata Property Act for your Strata Corporation
  • place the insurance as directed by your Strata Council
  • assist your Strata Council in the handling of insurance claims